POLICY STATEMENT AND PRINCIPLES
In compliance with The Financial Intelligence and Anti-Money Laundering Act 2002 (FIAMLA 2002), the Prevention of Corruption Act 2002 (POCA 2002) and the Prevention of Terrorism Act 2002 (POTA 2002), AUSFOREX ("AUSFOREX") have adopted an Anti-Money Laundering (AML) compliance policy ("Policy") as set forth in the Board minutes.
SCOPE OF POLICY
This policy applies to all AUSFOREX officers, employees, appointed producers and products and services offered by AUSFOREX. All business units and locations within AUSFOREX will cooperate to create a cohesive effort in the fight against money laundering. Each business unit and location has implemented risk-based procedures reasonably expected to prevent, detect and cause the reporting of transactions required under the FIAMLA. All efforts exerted will be documented and retained in accordance with the FIAMLA. The AML Compliance Committee is responsible for initiating Suspicious Activity Reports ("SARs") or other required reporting to the appropriate law enforcement or regulatory agencies. Any contacts by law enforcement or regulatory agencies related to the Policy shall be directed to the AML Compliance Committee.
It is the policy of AUSFOREX to prohibit and actively pursue the prevention of money laundering and any activity that facilitates money laundering or the funding of terrorist or criminal activities. AUSFOREX is committed to AML compliance in accordance with applicable law and requires its officers, employees and appointed producers to adhere to these standards in preventing the use of its products and services for money laundering purposes. For the purposes of the Policy, money laundering is generally defined as engaging in acts designed to conceal or disguise the true origins of criminally derived proceeds so that the unlawful proceeds appear to have been derived from legitimate origins or constitute legitimate assets.
Generally, money laundering occurs in three stages. Cash first enters the financial system at the "placement" stage, where the cash generated from criminal activities is converted into monetary instruments, such as money orders or traveller’s checks, or deposited into accounts at financial institutions. At the "layering" stage, the funds are transferred or moved into other accounts or other financial institutions to further separate the money from its criminal origin. At the "integration" stage, the funds are reintroduced into the economy and used to purchase legitimate assets or to fund other criminal activities or legitimate businesses. Terrorist financing may not involve the proceeds of criminal conduct, but rather an attempt to conceal the origin or intended use of the funds, which will later be used for criminal purposes.
AML COMPLIANCE COMMITTEE
The AML Compliance Committee, with full responsibility for the Policy shall be comprised of the General Counsel; Chief Compliance Officer, AUSFOREX; Deputy Compliance Officer, AUSFOREX; Assistant Vice President-Internal Audit, and Corporate Attorney. The Chief Compliance Officer shall also hold the title Chief AML Officer, and shall have authority to sign as such. The duties of the AML Compliance Committee with respect to the Policy shall include, but are not limited to, the design and implementation of as well as updating the Policy as required; dissemination of information to officers, employees and appointed producers of AUSFOREX, training of officers, employees and appointed producers; monitoring the compliance of AUSFOREX operating units and appointed producers, maintaining necessary and appropriate records, filing of SARs when warranted; and independent testing of the operation of the Policy. Each AUSFOREX business unit shall appoint a contact person to interact directly with the AML Compliance Committee to assist the Committee with investigations, monitoring and as otherwise requested.
CUSTOMER IDENTIFICATION PROGRAM
AUSFOREX has adopted a Customer Identification Program (CIP). AUSFOREX will provide notice that they will seek identification information; collect certain minimum customer identification information from each customer, record such information and the verification methods and results; and compare customer identification information with OFAC.
NOTICE TO CUSTOMERS
AUSFOREX will provide notice to customers that it is requesting information from them to verify their identities, as required by applicable law.
Based on the risk, and to the extent reasonable and practicable, AUSFOREX will ensure that it has a reasonable belief of the true identity of its customers. In verifying customer identity, appointed producers shall review photo identification. AUSFOREX shall not attempt to determine whether the document that the customer has provided for identification has been validly issued. For verification purposes, AUSFOREX shall rely on a government-issued identification to establish a customer's identity. AUSFOREX, however, will analyze the information provided to determine if there are any logical inconsistencies in the information obtained. AUSFOREX will document its verification, including all identifying information provided by the customer, the methods used and results of the verification, including but not limited to sign-off by the appointed producer of matching photo identification.
CUSTOMERS WHO REFUSE TO PROVIDE INFORMATION
If a customer either refuses to provide the information described above when requested, or appears to have intentionally provided misleading information, the appointed agent shall notify their New Business team. The AUSFOREX New Business team will decline the application and notify the AML Compliance Committee.
CHECKING THE OFFICE OF FOREIGN ASSETS CONTROL ("OFAC") LIST
For all (1) new applications received and on an ongoing basis, (2) disbursements (3) new producers appointed or (4) new employees, AUSFOREX will check to ensure that a person or entity does not appear on Treasury's OFAC "Specifically Designated Nationals and Blocked Persons" List (SDN List) and is not from, or engaging in transactions with people or entities from, embargoed countries and regions listed on the OFAC Web Site. AUSFOREX shall contract with World-Check to ensure speed and accuracy in the checks. AUSFOREX will also review existing policyholders, producers and employees against these lists on a periodic basis. The frequency of the reviews will be documented and retained. In the event of a match to the SDN List or other OFAC List, the business unit will conduct a review of the circumstances where such match has been identified. If the business unit is unable to confirm that the match is a false positive, the AML Committee shall be notified.
MONITORING AND REPORTING
Transaction based monitoring will occur within the appropriate business units of AUSFOREX. Monitoring of specific transactions will include but is not limited to transactions aggregating $5,000 or more and those with respect to which AUSFOREX has a reason to suspect suspicious activity. All reports will be documented and retained in accordance with the FIAMLA requirements.
There are signs of suspicious activity that suggest money laundering. These are commonly referred to as "red flags." If a red flag is detected, additional due diligence will be performed before proceeding with the transaction. If a reasonable explanation is not determined, the suspicious activity shall be reported to the AML Compliance Committee. Examples of red flags are:
Upon notification to the AML Compliance Committee of a match to the OFAC SDN List or possible suspicious activity, an investigation will be commenced to determine if a report should be made to appropriate law enforcement or regulatory agencies. The investigation will include, but not necessarily be limited to, review of all available information, such as payment history, birth dates, and address. If the results of the investigation warrant, a recommendation will be made to the AML Compliance Committee to file a blocked assets and/or a SAR with the appropriate law enforcement or regulatory agency. The AML Compliance Committee is responsible for any notice or filing with law enforcement or regulatory agency. Investigation results will not be disclosed or discussed with anyone other than those who have a legitimate need to know. Under no circumstances shall any officer, employee or appointed agent disclose or discuss any AML concern, investigation, notice or SAR filing with the person or persons subject of such, or any other person, including members of the officer's, employee's or appointed agent's family.
The AML Compliance Committee will be responsible to ensure that AML records are maintained properly and that SARs and Blocked Property Reports are filed as required. AUSFOREX will maintain AML records for at least five years.
AUSFOREX shall provide general AML training to its officers, employees and appointed producers to ensure awareness of requirements under the FIAMLA. The training will include, at a minimum: how to identify red flags and signs of money laundering; what roles the officers, employees and appointed producers have in the AUSFOREX compliance efforts and how to perform such duties and responsibilities; what to do once a red flag or suspicious activity is detected; AUSFOREX record retention policy; and the disciplinary consequences for non-compliance with the Act and this Policy. In addition, each affected area will provide enhanced training in accordance with the procedures developed in each area for officers and employees reasonably expected to handle money, requests, or processing that may bring them into contact with information designated above. Training will be conducted on an annual basis. The AUSFOREX AML Compliance Committee will determine the ongoing training requirements and ensure written procedures are updated to reflect any changes required in such training. AUSFOREX will maintain records to document that training has occurred.
TESTING OF THE POLICY
The testing of the Policy will be conducted by an outside independent third party annually. Any findings will be reported to the AML Compliance Committee, SFG Audit Committee and Senior Management for appropriate action.
The AML Compliance Committee is responsible for the administration, revision, interpretation, and application of this Policy. The Policy will be reviewed annually and revised as needed.